The Mission and Purpose of the Mongolian Club of Brigham Young University is to:
1. Provide opportunities for interested students and faculty to come together and learn about Mongolian language, history, and culture.
2. Provide support and friendship for Mongolian speakers and students to meet, socialize, and build stronger connections.
3. Promote awareness and understanding of Mongolia to non-club-members through activities and events.
4. Provide meaningful service to the campus and/or community.
Activities:
Events are held every one or two months, and may include:
- Hosting student presentations on historical and cultural topics,
- Learning Mongolian language, classic script, and calligraphy
- Enjoying Mongolian music, food, and dance
- Watching Mongolian films
- Learning about current topics in Mongolian business, politics, and culture.
- Discussing the growth of the church in Mongolia and future needs.
- Increasing public appreciation and understanding of Mongolia, its history and global role
- Community service, and humanitarian aid projects in connection with Mongolia.
Alignment with the Mission and aims of BYU
In alignment with the Brigham Young University mission "to assist individuals in their quest for perfection and eternal life," Mongolian Club will give students and faculty with interest in Mongolia, opportunities to support each other and teach one another about Heavenly Father's children in Mongolia.
The vision of the Mongolian Club includes:
- Spiritually strengthening - Mongolian club will naturally include returned missionaries, and will provide opportunities for them to share about their mission experiences, and remember lessons learned while in the Lord's service. It will assist those missionaries in maintaining their language (which the Lord and His church have invested greatly to teach them), and to maintain connections with Mongolia, and those they taught and worked with in the mission field. Mongolian club could also include activities to study and document the remarkable history of the Restored Church in Mongolia.
- Intellectually enlarging-- Presentations on Mongolia's rich history, language and culture will add invaluable diversity to club members' BYU experience, and expose them to diverse global viewpoints and background.
- Character building-- Periodic service events will build club members' character, while strengthening ties between local and international students, and providing support for those students who need it.
- Leading to lifelong learning and service-- The club will foster a culture of lifelong study of Mongolian language and culture and prepare students for future service on a global level.
Mongolian Club is dedicated to keeping the guidelines set by the BYU Honor Code. The Club will
reinforce the Honor Code among its members and encourage similar proper conduct for any invited
guests.
Membership eligibility, standards and requirements:
“Any full-time student enrolled at BYU who is in good academic and honor code standing is eligible to be an active member of the club and may hold office. Only full-time students are eligible to hold office.
Those eligible for membership in the club include:
1. Full-time students and their spouses.
2. Faculty, staff, and their spouses.
3. Graduated alumni.
Full-time students and university faculty or staff and their spouses may OCCASIONALLY bring guests to club activities, but regular attendance is discouraged.” -BYUSA
Club officers
Club officers must be club members who are in good academic standing with the university, and maintain a minimum of 2.5 GPA. The process of choosing the club officers is democratic, and occurs during the second full week of classes during Fall Semester. Club members interested in serving in leadership positions must notify the previous club presidency and faculty adviser before the second Monday in September. The Faculty Adviser will conduct a fair election by secret ballot. Each club member may participate in the election. Before and until the first election takes place in September 2011, the first officers will be chosen by the Faculty Adviser and the Club President.
The Mongolian Club Presidency consists of the Club President, Vice President, Secretary Treasurer, and faculty adviser. Presidency meetings will be held once a month.
The Mongolian Club Faculty Advisor will provide shadow leadership as needed, provide advice and counsel on club activities, and assist the Secretary Treasurer to ensure the proper handling of club funds.
The Mongolian Club President is to preside, direct, and supervise all club activities, meetings, and events. The President is the official representative of organization and is responsible to work closely with the Faculty adviser to ensure the club is operating within the expectations of the university. He or she calls regular and special meetings, presides at meetings, and prepares agenda for meetings.
The Mongolian Club Vice-President has the right to preside, organize, direct, or supervise all the activities, meetings, and events of the club when the club president is not present or unavailable. The Vice President is responsible assisting the club president in his or her duties.
The Mongolian Club Secretary-Treasurer maintains accurate and current information of the organization and membership, assists president and vice-president to coordinate organization activities, keeps accurate minutes of each meeting and forwards copies to other officers, Keeps attendance records for meetings. As Treasurer he or she serves as liaison to BYUSA for the purpose of organizational funding, maintains accurate and current account of all organizational funds, and is responsible for dispensing of funds in accordance with goals and programs established by organization. (Roles of Secretary and Treasurer may be assigned to two different individuals if needed). The following roles are optional, and club members may be assigned or elected to them, according to the needs of the club and interest of its members.
The Mongolian Club Communication Representative must keep informed all the club members about all up coming activities and events, or meetings of the club.
The Club Activity Coordinator is responsible of planning, scheduling, creating, and organizing the activities of the club.
The Club Historian Takes pictures of Club events and keeps a record of the activities and lessons learned by the Mongolian club.
Meetings:
Meetings will be open to all organization active and associate members, faculty, and BYUSA
representatives. A notice of at least 2 weeks will be given prior to all meetings. The meetings are to be
organized and controlled by officers and active members.
Club Fees and Finances:
Club revenue will be generated through club fees ($3 annually), and fundraising as needed. These will be received and recorded by the Club Secretary Treasurer, (or club president or Faculty Adviser if needed), and will be deposited in a BYU agency account.
Club membership fees shall be three dollars annually.
The club will use a BYU agency account to store funds. The club activities that might be funded through
this account include appropriate costs necessary for club events (see Activities above for examples).
Club Faculty Adviser will audit all financial transactions, and approve all expenditures to assure appropriate handling of club funds.
"A majority, if voting, of this organization may determine reasonable dues and fees assessed to each member at the beginning of each semester.
A specific member, designated by this organization shall be responsible for payment in full of all debts accumulated by the organization not covered by funds on deposit. In the occasion that the organization becomes inactive (2 consecutive semesters) or decides not to re-charter with money remaining in the organization agency account, the organization authorizes the sponsoring University entity to determine the use of those remaining funds or to transfer them to a holding account for future organization as needed. Should this organization re-charter within a 3 year time period from the time of inactivity, those funds will be transferred back into the organization account."
Other club Policies:
Charter amendment procedure – Amendments to this charter must be voted on by the membership, and approved by a majority (more than half) of all current club members. The Charter will also be reviewed
annually by the sponsoring university entity and be subject to their approval or amendment.
Non-discrimination: "This organization shall not discriminate on the basis of age, color, gender, national origin, disability or handicap, race, religion. This policy will include, but is not limited to, recruiting, membership, organization activities or opportunities to hold office."
Honor Code: "This organization will uphold the standards of the University as stated in the Honor Code."
Compliance: "This organization shall comply with all University and campus policies and regulations and local, state, and federal laws."
Procedures for disciplining and/or removing an officer: If any officer of the club is accused of improper conduct, such complaints must be submitted in writing to the Faculty adviser. The officer must then be notified about the issue by the Faculty Adviser (in writing or by email) and be given an opportunity to share his/her perspective. If the concern is a private matter, the Faculty Adviser will meet with the concerned party and the officer to resolve the issue. If the offense includes breaking club rules or failure to perform officer duties, the officer should receive a warning in writing/email. If the officer remains unresponsive to right their mistake within 2 weeks, the Faculty Adviser may consider removal from their office, with the agreement with the other Presidency members.
If the offense includes a serious breach of the Honor Code or club rules, the officer may be removed from
his or her office by the decision of the Faculty Advisor with the agreement with the other Presidency
members. Club members will be notified of the removal of an officer. The position of the officer should
be filled soon thereafter by a club member chosen by election or appointment by a unanimous decision by
the Faculty Advisor and remaining Presidency members.
Procedures for disciplining and/or removing a member: If any member of the club is accused of improper conduct, a complaint must be submitted in writing/email to the Club President. The President shall council with the Faculty Adviser to decide how to proceed and involve the other presidency members if the situation merits. Appropriate privacy will be maintained.
The member must be notified about the issue (in writing or by email) and be given an opportunity to share his/her perspective. If the concern is a private matter, the Club President and Faculty Adviser will meet with the concerned party and the club member to discuss the issue.
If the offense includes a breach of the Honor Code or club rules the Club President and Faculty Adviser may agree on the use of disciplinary measures including suspending a club member’s rights of participation or in serious cases, removal of membership.
